Notice to Bidders – 2019 Crack and Surface Sealing Pavement Maintenance

The Springfield Airport Authority will accept bid proposals for “2019 Crack and Surface Sealing Pavement Maintenance”. Bid proposals are subject to the conditions and provisions presented in the bidding documents and will be received at the office of the Springfield Airport Authority on the second floor of the Terminal building, Abraham Lincoln Capital Airport, Springfield, IL 62707 until 1:30 PM July 10, 2019 at which time they will be opened and publicly read. All proposals submitted in accordance with the instructions presented in the bidding documents will be subject to review and evaluation for compliance. The project documents and plans are available at flyspi.com under Doing Business/Request For Proposals. Proposals must be mailed or hand delivered in a sealed envelope and have the words “2019 Crack and Surface Sealing Pavement Maintenance – Do Not Open” clearly marked on the envelope. The Springfield Airport Authority reserves the right to waive any informality or irregularity in the bids received, to reject any or all bids in whole or part and to determine which is the lowest responsible bid in the best interest of the Springfield Airport Authority.

Crack and Surface Sealing Bid Documents

2019 Crack and Surface Sealing Pavement Maintenance-Addendum 1 includes:

  1. DELETE-ITEM 608-SEAL COATS AND BITUMINOUS SURFACE TREATMENTS
  2. ADD-ITEM 625-TAR EMULSION PROTECTIVE SEAL COAT
  3. DELETE Pay Item AR608510  EXISTING ASPHALT SURFACE TREATMENT-SQ YD
  4. ADD Pay Item AR625510  TAR EMULSION SEAL COAT-SQ YD
  5. Change Bid Due Date from July 10, 2019 to July 16, 2019 at 1:30 PM

2019 Crack and Surface Sealing Pavement Maintenance Addendum

 

Notice to Bidders – PUBLIC SAFETY BUILDING / ELECTRICAL VAULT RE-ROOF MAINTENANCE IMPROVEMENTS

BIDDING REQUIREMENTS
Document 00120 – Notice to Bidders
Springfield Airport Authority
Abraham Lincoln Capital Airport

Sealed bids subject to the conditions and provisions presented herein will be received until 10:30 AM, Tuesday July 9, 2019 and then publicly opened and read in the Offices of the Abraham Lincoln Capital Airport (The Airport), 1200 Capital Airport Drive, Springfield, IL 62707, for furnishing all labor, materials and equipment and performing all work necessary for:

PUBLIC SAFETY BUILDING / ELECTRICAL VAULT RE-ROOF MAINTENANCE IMPROVEMENTS 

Project scope includes replacement of an approximate 10,000 s.f. EPDM ballasted roof with a new fully adhered TPO roof, and an approximate 1,400 s.f. built-up ballasted roof, with a new fully adhered TPO roof.

A complete set of bid documents may be obtained from Springfield Reprographics, 1620 S. 5th Street, Springfield, IL 62703 (217) 523-4632, for a non-refundable fee of $25.00.

A Prebid / Site Visit Meeting for this project will be held at 8:30 AM on Thursday June 20, 2019, in the Abraham Lincoln Capital Airport Offices, 1200 Capital Airport Drive, Springfield, IL 62707. 

Contract Time

The Owner has established a contract performance time of 45 calendar days from the date of the Notice To Proceed. All project work shall be substantially completed within the stated timeframe. This project is subject to liquidated damages as prescribed within the Project Manual.

Bid Security

Each proposal must be accompanied by a bid guaranty in the amount of ten percent (10%) of the total amount of the bid.

Bonding Requirements

The successful bidder will be required to furnish separate performance and payment bonds each in the amount equal to one hundred percent (100%) of the contract price at the time of contract execution.

Award of Contract

All proposals submitted in accordance with the instructions presented herein will be subject to evaluation. Bids may be held by the Airport for a period not to exceed 75 days from the date the bid opening for the purpose of conducting the bid evaluation.

The Springfield Airport Authority intends to award both the Public Safety Building Re-Roof and Electrical Vault Re-Roof as a single contract to a single bidder based upon the lowest aggregate “Total Base Bid Lump Sum Bid Amount”, submitted from those bidders that are confirmed as being responsive and responsible.

The Springfield Airport Authority reserves the right to issue a separate contract to two (2) separate bidders, based upon the lowest “Base Bid Lump Sum Bid Amount”, for each building (Public Safety Building and Electrical Vault), submitted from those bidders that are confirmed as being responsive and responsible.

The Springfield Airport Authority reserves the right to waive any informality or irregularity in the bids received, to reject any or all bids in whole or part and to determine the lowest responsible bid.

The award of any contract resulting from this solicitation shall be made by the Board of Commissioners to the Lowest Responsive and Responsible Bidder. In making this determination, the Springfield Airport Authority will take into account other factors in addition to the lowest dollar bid, such as the Springfield Airport Authority’s past transactions with the bidder, experience of the bidder, adequacy of equipment and personnel, ability to complete performance within a specified time limit and other pertinent considerations.

In the event a bidder has a complaint against the Springfield Airport Authority regarding the manner in which the proposal process has been handled, the complaint must be presented in writing to the Executive Director within forty-eight (48) hours of the opening of the proposals. The Executive Director will notify the Chairman of the Board of Commissioners of the nature of the complaint. 

Provisions:

Modification to the project documents may only be made by written addendum by the Owner or Owner’s authorized Representative.

The proposal must be made on the forms provided within the bound Project Manual. Bidders must supply all required information prior to the time of bid opening.

Liquidated Damages are provided in the Proposal Form.

The Bidder must supply all information required by the Proposal Form.

Bids must be submitted on the specified Proposal Form and acceptance by the Sponsor shall constitute a Contract.

The proposal which is selected will be based on the lowest aggregate or combination of bids accepted. The Owner reserves the right to select any one of the bids which best serves the Owner’s interest.

The Contractor is required to comply with wage and labor provisions and to pay minimum wages in accordance with the schedule of wage rates established by the State of Illinois for Sangamon County where the work is performed. The highest rate will be the minimum rate paid for each work classification.

Submittal of Proposals

Additional information and instruction for submittal of a proposal are provided within the Instructions to Bidders. Envelopes containing bids must be sealed and addressed to:

The Offices of the Abraham Lincoln Capital Airport

1200 Capital Airport Drive

Springfield, IL 62707

The upper left hand corner of the sealed envelope must identify the following information:

CONTRACT PROPOSAL

            Bid of   (Name of Contractor)    

for construction improvements at Abraham Lincoln Capital Airport

To be opened at: 10:30 AM, Tuesday July 9, 2019